Secretary

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Recruiting for the Secretary position?

Are you starting your recruiting process for the position of Secretary in your company and wondering how to start creating a job offer? We’re here to help. We have prepared a small cheat sheet for you below, which will help you understand what the Secretary is responsible for. Once you have got to know it, feel free to use our job offer template as a whole or as an inspiration in your recruitment.

What Secretary does?

Secretary is responsible for administrative support and taking care of the proper functioning of the secretariat. The duties in this position include answering and forwarding calls, taking care of the correspondence flow, managing the meeting calendar, and creating documentation.

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Role in the organization:​

We are looking for a Secretary who will be responsible for office management and administrative support. The person in this role will handle document organization, correspondence management, phone reception, and providing information. We expect efficient functioning in the office environment and the ability to quickly respond to various tasks. Check below what we offer and what we expect for this position.

Our requirements

  • Experience in working as a secretary or similar position
  • Computer and MS Office proficiency
  • Good organizational skills
  • Ability to operate office equipment (e.g., fax, photocopier)
  • Familiarity with electronic communication (email, Skype)
  • Precision and accuracy in performing duties
  • Good time management skills
  • Ability to manage calendars and schedule meetings
  • Communicativeness and politeness in dealing with clients and contractors
  • Secondary education
  • English language proficiency at a communicative level

Your responsibilities

  • Receiving and sending correspondence
  • Operation of office equipment
  • Organizing meetings and preparing the conference room
  • Maintaining records and document archiving
  • Telephone handling and providing information
  • Support in organizing business trips
  • Preparing reports and documents
  • Completion of other tasks assigned by the supervisor

What we offer?

  • Salary ranging from 4500 to 5500 PLN gross
  • Employment contract or B2B
  • Private medical care
  • Possibility of remote or hybrid work
  • Flexible working hours
  • Possibility of professional development
  • Performance bonuses for achieving goals
  • Recreational package (multisport card)
  • Birthday bonus
  • Training and courses to improve qualifications
  • Integration outings and company events
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