Are you starting your recruiting process for the position of Secretary in your company and wondering how to start creating a job offer? We’re here to help. We have prepared a small cheat sheet for you below, which will help you understand what the Secretary is responsible for. Once you have got to know it, feel free to use our job offer template as a whole or as an inspiration in your recruitment.
Secretary is responsible for administrative support and taking care of the proper functioning of the secretariat. The duties in this position include answering and forwarding calls, taking care of the correspondence flow, managing the meeting calendar, and creating documentation.
Role in the organization:
We are looking for a candidate for the position of Secretary to join our team. We are looking for well-organized people with experience in a similar position and who like working with people. If this sounds familiar to you, we are waiting for your CV.
Our requirements:
- at least two years of experience in a similar position
- experience in working in a dynamic environment
- knowledge of the use of office equipment
- knowledge of administration issues
- very good communication skills
- knowledge of Office and other office applications
- ability to solve problems, multitasking
- knowledge of the English language
- higher education in the field of the subject
Your responsibilities:
- meeting calendar management
- servicing customers visiting the company
- answering and forwarding calls
- correspondence management
- creating letters, forms, necessary documentation
- troubleshooting
- supervision over updating and archiving of contact details of employees and contractors of the company
- monitoring of inventory in the company and ordering office supplies
- organizing business trips
- cooperation with other departments
- reporting your work
Benefits:
- the opportunity to develop and improve your competences within interesting projects
- work in a well-coordinated team of specialists in their field
- great freedom in making decisions
- working with the most modern toolset
- team integration events and endless coffee and tea