Free Interview Scheduling Tools That Save You Time

With more candidates applying per job opening then ever before, I wanted to explore what methods top recruiters are using to save time while
Mick Griffin
Mick Griffin
Head of Growth at TRAFFIT
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    With more candidates applying per job opening then ever before, I wanted to explore what methods top recruiters are using to save time while not sacrificing candidate experience.  Stack Overflow received over 50 applications per week, and their recruiters found scheduling phone screens was far to complicated. They were able to solve this by implementing Calendly, an Interview Scheduling Tool. Here are 3 Free Interview Scheduling Tools that can help you in the same way.

    First, I want to show you just how easy it is to setup an Interview Scheduling tool.

    Free Interview Scheduling Tool Setup Guide

    • Sign up for a free scheduling tool. (I’ll get to the recommendations later)
    • Create an event that is connected to your open recruitment. What is key here, is that you make the event specific to your recruitment. So when your candidate enters the link, they feel they are in the right place.
    Traffit ATS Example of how to setup your interview scheduling page
    Customize Your Content
    • The next part is key. You want to set just when you are available to take interviews. Integrating your calendar and setting times inside of your tool are the easiest way to do this.
    Traffit ATS Second Example of how to setup your availability
    Set Available Times


    • You can also set important elements, such as time between interviews, maximum number of interviews per day, and notice required to book an interview
    Traffit ATS Third Example of how to setup your advanced availability
    Decide on frequency in advanced settings


    Once you have agreed on these items, you are ready to set your interview scheduling page live. The URL is also customizable. Here is what mine looks like for example – Feel free to click this, i’ll leave it live so you can experience what candidates experience.

    Traffit ATS Example finished interview scheduling page
    What Your Candidate Will See

    This took around 10 minutes for me to setup, and it’s a great way to offer a superb candidate experience while saving you time in the process.

    Now the market has a lot of different tools that can offer some of these functionalities. Just google ‘interview scheduling tools’. However I wanted to share 3 we at Traffit can personally recommend through internal usage and also feedback from our users.


    Traffit ATS Appointment Tools - Calendly

    You probably noticed Calendly from the screen shots I used above. A very easy to use tool. There free account allows you to setup 1 meeting type, and to upgrade their Premium plan starts at $10 per user. A worthwhile investment, if you have multiple interview processes moving at one time.


    Traffit ATS Scheduling Tools - Appointly

    A new player to the scene. Appointly gives many of the same features as Calendly, but has some great reporting features. Very helpful if you want to understand which appointments are the most successful and why. Paid plans start at $10 per month.


    Traffit ATS Appointment Tools - Hubspot

    Part of Hubspot’s sales stack, we recommend this tool because of it’s really clean interface, and it’s robust free version. Also great if you use any of Hubspot’s other features. Can get a little pricey if you want to upgrade as it’s part of their sales product. With the first paid plan starting at $50 per user/ per month.


    So there are your 3 Free Interview Scheduling tools. All of these tools can be easily applied to your Traffit accounts. We have many users that are utilizing them. Sign up with Traffit today for a 14 day free trial. Thanks so much for reading our article. Do you think any other scheduling tools should make the list? Let us know by finding us on Linkedin, Facebook and Twitter.

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